One of the accounting department's responsibilities is the cheques management. In order to appropriately manage and organize the cheques of the organization, the accounting manager should follow each cheque and to create records for the cheques transactions: deposit cheques, report bounced / replaced cheques, postpone cheques. This tab is used for managing the organizations cheques.
This tab displays the cheques transactions of the organization. There are two areas in this tab:
- Filter Fields - Use these fields to define the required filters for the report.
- Results Table - This table displays the cheques, according to the defined filters.
The system allows to filter the displayed cheques according to the following fields:
|From Date / Till Date||Choose the required time-frame of the cheques origin production time.|
|From / Till Total Amount||Define the Total Amount frame of the required cheques.|
|Currency||Select the currency of the required cheques.|
|Handling Status||Select the status of the required cheques from the list.|
|Agency||Choose whether to display the cheques from all of the agencies or from specific agency.|
|Drawer / Station ID||Choose the drawer / station ID of the required cheque.|
|Client Full Name / Number||Fill in the details of a client to display the list of his cheques.|
|Receipt Number||Find a cheque according to its produced receipt number.|
|Bank / Account details||Display cheques according to required bank / account.|
|Cheque/CC Number||Find and display a cheque's details according to its number.|
This table displays all of the cheques according to the defined filters. By using thebutton, the table displays the cheques for deposit. Double click on a cheque's record to open its client card. The title of the table presents the number of instances according to the handling status of the cheques.
At the top of the table, the following buttons are available according to selected cheques (marked check boxes):
|Cheques for Deposit||This button will display all of the cheques for deposit. Please note, the table will also display the cheques for deposit on the following day (or after the weekend).|
|Deposit Cheques||Use the check boxes in the "Receipt Number" field, to select cheques for deposit and press this button. Please Note - It is recommended to print the confirmation document, since the system does not|
|Cheques Bounced / Replaced||This button is available for cheques with a handling status of "Sent for Deposit". Use this button to report a cheque that was bounced or replaced. This button will also create a document that reports this action of the user. Please note - use this button in case of mistake, when the cheque was marked as "Sent for Deposit" but is still in the cash box / safe. This action will change the handling status back to "In Cash-box / Safe".|
|Postpone||This button is available for cheques with handling status of "In Cash-box / Safe" and is used for updating the deposit date. In the "Postpone" window, select the required postponed deposit date and press thebutton. The handling status of this cheque will be changed to "Deposit Postponed".|
Inner Accounts Definition
In order to deposit cheques, the Inner accounts of the organization should be defined in the "Inner Accounts" tab of the Bookkeeping module.